Guides

Setting up your site's accounts

Your HOA owns every account your site runs on. Here's how to create each one and add me, with only the access I need. Most take about five minutes.

How your site fits together Every piece is in your HOA's name. I set them up and run the technical ones.
☺Residents and neighborsopen your site on any phone or computer
.orgWeb addressYour domain$10–20/yrHOA ownsHOA manages
VWebsiteHosting · Vercel Pro$20/moHOA ownsCameron manages
GHCodeGitHubFreeHOA ownsCameron managesDBSign-in and dataSupabase Pro · members sites$25/moHOA ownsCameron manages@Site emailsResendFreeHOA ownsCameron manages$Online duesPayPal, Stripe or VenmoPer paymentHOA ownsHOA manages
✎Your contentNews, events, documentsFreeHOA ownsHOA manages
HOA owns In your name, on your card. You can remove me anytime.Cameron manages I build it and keep it running.HOA manages You run it day to day.
1

GitHub

Where your site's code lives. Every site.

  • Time About 5 minutes
  • Cost Free
  • Who Any board member
  1. Go to github.com and sign up with your board email.
  2. Click + → New repository. Name it after your HOA, like woodmark-hoa (lowercase, dashes, no spaces), choose Private, then click Create repository.
  3. In the new repository, open Settings → Collaborators → Add people and enter my GitHub username, cjreynoldsflatt.

Tip Use a regular account, not a GitHub "organization". It's simpler, and it keeps hosting at one $20 seat.

Cameron's access Collaborator

Can Add and update your site's code.

Can't Delete or transfer the repository, or change who has access.

2

Vercel Pro

Puts your site on the web. Every site.

  • Time About 10 minutes
  • Cost $20 a month, plus about $40 once for my setup seat
  • Who The board member who holds the HOA card
  1. Go to vercel.com, click Continue with GitHub and use the GitHub account from step 1.
  2. Create a team named after your HOA, choose the Pro plan and add the HOA's card.
  3. Open Settings → Members → Invite and invite my email as a Member.

Expect a small extra charge Adding me uses a second paid seat, $20 a month, prorated. I need it only for the roughly two months of setup, then I leave the team, so plan on about $40 extra, once. If a setting needs changing later, you can add me back for a few days.

Cameron's access Member, during setup

Can Connect your code, domain and settings.

Can't Change billing or remove you.

After launch I leave the team. Updates still publish when I change the code, so you don't pay for a second seat.

3

Your domain

Your web address, like yourhoa.org. Every site.

  • Time 5 to 15 minutes
  • Cost About $10–20 a year
  • Who Whoever manages it today
  1. Already have one? Keep it where it is. I'll send you two settings to add at your registrar, or you can forward my note to their support.
  2. Need one? Buy it in your Vercel team under Domains → Buy. It renews with your hosting and needs no extra setup.

Cameron's access None

Can Tell you exactly what to add.

Can't Log in to your registrar.

4

Supabase Pro

Runs sign-in, the directory and private pages. Members sites only.

  • Time About 10 minutes
  • Cost $25 a month
  • Who The board member who holds the HOA card
  1. Go to supabase.com and click Continue with GitHub, with the same GitHub account.
  2. Create an organization named after your HOA and choose the Pro plan.
  3. Open Organization settings → Team → Invite and invite my email as Administrator.

Cameron's access Administrator

Can Set up your database, sign-in and privacy rules.

Can't Change your organization's settings or billing, add owners, or move your project out.

5

Resend

Sends your site's emails, like sign-in links and notices. Every site that sends email.

  • Time About 5 minutes
  • Cost Free for most HOAs
  • Who Any board member
  1. Go to resend.com and sign up with your board email.
  2. Open Settings → Team → Invite and invite my email as a Member.

Cameron's access Member

Can Set up sending from your domain and manage your site's emails.

Can't Invite people, change billing or delete the account.

6

Online dues

Only if residents will pay dues on the site. Use PayPal, Stripe or Venmo, or more than one.

  • Time About 10 minutes each
  • Cost Each service's fee per payment
  • Who Your treasurer
  1. PayPal (recommended): in the HOA's PayPal Business account, go to Pay & Get Paid → Create Payment Links and Buttons, set the dues amount (or let residents enter it), click Build it and copy the link.
  2. Stripe: in the HOA's Stripe account, go to Payment Links → New, set the dues amount, create it and copy the link.
  3. Venmo: set up a Venmo business profile for the HOA and copy its profile link.
  4. Email me the link for each one you use. I add a button for each to your site.

Cameron's access None

Can Add your payment links to the site.

Can't See or touch your money. I never need access to your payment accounts.

If you ever stop working with me

Remove me from each account. Nothing else changes, and your site keeps running as long as the accounts are paid.

  • GitHub Settings → Collaborators → remove me
  • Supabase Organization settings → Team → remove me
  • Resend Settings → Team → remove me
  • Vercel I already left after launch. If I was added back, Settings → Members → remove me